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How to Write Letters in English ✉ (formal & informal)


So you want to write letters in English. These simple guide will help you to write a well organized letters in English. Writing letters in English, both formal and informal, is an essential skill. Here’s a guide on how to write them:


How to Write Formal Letters:

1. Address and Date:

  • Start with your address at the top right or use letterhead. Skip a line and add the date.

2. Recipient’s Address:

  • Skip another line and add the recipient’s name, address, and job title, if applicable.

3. Salutation:

  • Begin with a formal salutation, like “Dear Mr. Smith” or “Dear Sir/Madam.”

4. Opening Paragraph:

  • State the purpose of your letter in a clear and concise manner. For example, “I am writing to inquire about…”

5. Body of the Letter:

  • Explain your reason for writing in detail. Use separate paragraphs for different points.

6. Closing Paragraph:

  • Summarize your main points and suggest possible actions. Express gratitude when necessary.

7. Closing Salutation:

  • Use a formal closing, such as “Sincerely” or “Yours faithfully.”

8. Signature:

  • Sign your name in the space between the closing and your typed name.

9. Enclosures:

  • If you’re including any documents, mention them at the end of the letter.

10. Postscript (optional):

  • Add any extra information here.


How to Write Informal Letters:

1. Address and Date:

  • Begin with your address in the top right, or simply start with the date.

2. Greeting:

  • Use a casual greeting like “Hi” or “Hello,” followed by the recipient’s first name.

3. Introduction:

  • Begin with a friendly opening, for example, “I hope this letter finds you well.”

4. Body of the Letter:

  • Share your news, thoughts, or stories. Be conversational and informal in tone.

5. Closing:

  • End the letter with a personal closing, such as “Take care” or “Best wishes.”

6. Signature:

  • Sign your name by hand.

7. Postscript (optional):

  • Add any additional thoughts or comments here.

Key Tips for Both:

  • Be clear and concise.
  • Use paragraphs to separate different ideas.
  • Be polite and respectful in your tone.
  • Adjust your language to the relationship between you and the recipient.
  • Proofread your letter for errors before sending it.

Sample – Letter to a Relative

“Dear Aunt Mary,

How are you? I haven’t seen you for a few months, so I thought I should write you a letter and say “Hi!”

I have been pretty good lately. I will finish elementary school soon, and I can’t wait to go to junior high! Last week, I got a perfect score on my biology test, so my parents took my out to eat ice cream and watch a movie!

Summer will be here soon, and I am very excited for summer vacation. I hope to join a baseball team. I want to be a pitcher, but I know that I need to practice because right now I am not good enough. Maybe you can come watch me play sometime! That would be great!

Well, that’s all for now. I hope to see you soon. I will have a birthday party in July. I hope you can come! And I hope you are well. If you have time, please write me back!


Your nephew,

Sample – Formal Letter

Business Letter Example
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